How to choose a live streaming contractor: 12 questions
Contractors’ estimates can look similar, while the differences lie in details that often go unasked. Use this list to prepare for discussions with any contractor, including us.
12 questions to ask any contractor
Who provides the venue’s internet connection, and what happens if it fails.
Why ask: To establish who prepares the primary connection and connectivity backup.
Who will direct the broadcast on the day, and how many crew members will attend.
Why ask: To identify the person responsible for the broadcast and how roles are assigned.
What is included in the estimate, and what is charged separately.
Why ask: To compare quotes that cover the same scope of work.
Which platforms will carry the broadcast, and who owns the accounts.
Why ask: To establish who supplies access credentials and controls publication.
How is private access arranged for an employee-only broadcast.
Why ask: To agree on the access method with your security team.
Who receives the recording, in what format, when, and how long it is stored.
Why ask: To plan the handover and subsequent use of the materials.
Will there be a rehearsal, and exactly when.
Why ask: To give speakers and the technical crew time to check their connections.
What happens during a failure: who makes the decision, and what does the viewer see.
Why ask: To agree on the crew’s response and the content of the standby screen.
Who is responsible for presentations, videos, and graphics on the venue screens.
Why ask: To assign responsibility for preparing and playing screen content.
How are overtime, night work, and travel outside the city calculated.
Why ask: To account for setup, event duration, and travel in the budget.
What paperwork is provided: a contract or public offer, VAT, and completion documents.
Why ask: To let your finance team check the paperwork and payment process in advance.
What does the contractor need from you, and by what deadline.
Why ask: To assign responsibility for preparing materials and access credentials.
How we answer these questions
| Question | Our answer |
|---|---|
| 1. Who provides the venue’s internet connection, and what happens if it fails. | Connectivity backup uses our own bonding server and LTE and 5G connections from different operators. We test the setup weekly. |
| 2. Who will direct the broadcast on the day, and how many crew members will attend. | Our own directors and engineers run the broadcast; the crew grows with the package. |
| 3. What is included in the estimate, and what is charged separately. | We record the scope and cost in the estimate. Overtime, night work, and additional trips are charged separately. |
| 4. Which platforms will carry the broadcast, and who owns the accounts. | The broadcast goes through our own restream server to the client’s platforms. Our player supports up to 100,000 concurrent viewers. |
| 5. How is private access arranged for an employee-only broadcast. | For a private corporate broadcast, we offer unique links, a password, country restrictions, or delivery to your corporate platform. |
| 6. Who receives the recording, in what format, when, and how long it is stored. | We hand the recording to the client on the broadcast day via a link to our server or, if needed, on your drive. We store it for 30 days, longer by agreement; camera source files are available on request. |
| 7. Will there be a rehearsal, and exactly when. | Before going live, we check sound, cameras, presentations, and switching cues. For hybrid formats, we recommend at least one technical run-through. |
| 8. What happens during a failure: who makes the decision, and what does the viewer see. | We prepare a backup scenario and monitor the broadcast. We provide redundancy for the signal, recording, connectivity, and key connections. |
| 9. Who is responsible for presentations, videos, and graphics on the venue screens. | A screen content director (page in Russian) handles presentations, videos, and graphics on the venue screens. This is a separate role. |
| 10. How are overtime, night work, and travel outside the city calculated. | We calculate overtime, night work, and travel in advance and record them in the estimate. |
| 11. What paperwork is provided: a contract or public offer, VAT, and completion documents. | We operate as an individual entrepreneur under a contract or public offer, using the simplified tax system. Prices exclude VAT; completion documents are provided through electronic document interchange. |
| 12. What does the contractor need from you, and by what deadline. | We need the programme, speaker contacts, access to the streaming platform, and confirmation of the date. |
What the packages include
Package inclusions are based on the package cards on the home page, with each package building on the previous one. ✓ means included; — means not included.
The table can be scrolled horizontally.
| Scope | from RUB 50,000Basic broadcast | from RUB 95,000Conference / forum | from RUB 150,000Complex broadcast |
|---|---|---|---|
| Cameras | 1–2 | 2–4 | 4+ |
| Direction and recording | ✓ | ✓ | ✓ |
| Connectivity backup via our own bonding server | ✓ | ✓ | ✓ |
| Setup check before the broadcast | ✓ | ✓ | ✓ |
| Room sound and presentation output | — | ✓ | ✓ |
| Backup for the key links | — | ✓ | ✓ |
| Remote speakers and video bridges | — | — | ✓ |
| Graphics, titles and multiple platforms | — | — | ✓ |
| Crew | basic | broadcast director | extended on-site crew |
Each successive package includes everything in the previous one. We specify the exact scope in the estimate for your event.
Frequently asked questions
How much does live event streaming cost?
On-site package starting prices are RUB 50,000 for Basic broadcast, RUB 95,000 for Conference / forum, and RUB 150,000 for Complex broadcast. See the package table for inclusions; the final estimate depends on the venue, duration, cameras, sound, graphics, and backup requirements.
What is the difference between a RUB 50,000 and a RUB 150,000 broadcast?
The package starting at RUB 50,000 lists 1–2 cameras, basic direction and recording, one platform, a setup check, and connectivity backup. The package starting at RUB 150,000 lists 4+ cameras, remote speakers and remote links, graphics, titles, multiple platforms, and an extended on-site crew.
Do we need to pay for the venue’s internet connection?
We agree on the venue’s internet connection arrangements before the broadcast. Connectivity backup through our own bonding server is included in our live streaming service at no extra charge.
Can we order stream delivery without filming?
Yes. We use restream and CDN delivery to deliver the signal from the venue: our server, player, output to the required platforms, recording, and monitoring. The delivery setup and cost are quoted for the project.